Welcome!

Mobile IoT Authors: Liz McMillan, Elizabeth White, Yeshim Deniz, William Schmarzo, Radu Gheorghe

News Feed Item

Busiest Day for Expense Reports Exposes Potential Two Billion Dollar Waste for U.S. Businesses

Finance departments across the U.S. brace for holiday rush as expense report volume doubles on December 19th

REDMOND, Wash., Dec. 17, 2012 /PRNewswire/ -- As many employees get ready for their holiday break, company accountants are bracing for one of the most chaotic and costly times of the year.  Concur (NASDAQ: CNQR), a leading provider of integrated travel and expense management solutions, identified December 19th as the busiest day for submitting expense reports in the U.S last year*.  For the vast majority of businesses that haven't yet automated the expense reporting process, this means a tidal wave of T&E reimbursement requests overwhelming manual and paper-based expense reporting process.  It also has an impact on a company's cash-flow and underscores a huge cost disparity between manual and automated processes.

A recent report by Aberdeen Group found that it costs the average U.S. company approximately $18 to process each expense report. This same study found that the cost drops below $8 per report in "best-practice" companies that have automated the process. Based on these findings and internal data, Concur estimates that U.S. companies are wasting more than $2 billion annually as a result of these inefficient manual processes. Companies interested in addressing this issue can learn more here.

As the year comes to a close and the holidays approach, employees are eager to wrap up unfinished business and receive reimbursement for out of pocket expenses. While increases in client and staff entertainment spending contribute to the holiday season surge in expense claim activity, many employees also wait until the last minute to claim expenses for business trips taken earlier in the year.

The impact of this tremendous spike in activity on U.S. businesses includes lost productivity from employees filing and processing their reports manually along with an unanticipated surge of dollars flowing out of their businesses. While employees are rushing to file their expense reports, accountants and finance departments are under pressure to process the large transaction volume ahead of the holiday season in advance of year end. The result is an end-of-year spike in expense report volume that is almost as predictable as the winter solstice. Unfortunately, the many businesses that have yet to automate this process lack proper visibility into their T&E spend and could be caught unaware of the coming onslaught of requests from employees for reimbursement.

"We anticipate a high level of expense report activity in the December timeframe," said Scott Schitter corporate director, tax and financial compliance for the Catholic Healthcare partners. "With Concur, we no longer shuffle papers between approvers, and have insight into tracking and monitoring expenses because corporate card charges are directly imported into our expense reports for a more complete process. This enables us to streamline this busy season and get our employees their money much faster with less work."

"Whether it's closing out of a calendar year or a fiscal year, the last thing a finance department should be worrying about is shuffling paper and locating lost receipts," said Mike Hilton, executive vice president for Concur. "We process more expense reports that any other company in the world, so we are equipped to help minimize the impact to the business and ensure deadlines are met. Concur's cloud-based services help corporate clients streamline their entire travel and expense reporting process, while our mobile app helps their employees quickly and easily capture expenses and receipts and submit expense claims from anywhere."

Guidance for Surviving the Expense Report Dash

Together with Concur, savvy accounting teams are now providing a few tips to help alleviate the additional burden to the finance department during this busy time of year, including:

  • Send out company-wide reminder emails to submit expenses on time.
  • Provide Concur training videos or create a Webinar for how to submit and/or approve an expense report.
  • Ensure the expense report is complete by making sure required receipts are included and adhering to policies– an incomplete expense report can create more review cycles and increase the time it takes for the submitter to be reimbursed.
  • Leverage mobile technology to capture digital images of receipts and submit expense reports. Managers can also access expense reports in order to approve or reject right from their device. The advancements of mobile technology empower employees to capture pictures of receipts with a smartphone and attach them to expense reports. In addition, Concur sees more and more clients leverage the smartphone to submit expense reports (67 percent increase) and approve (53 percent growth) reports on the road.  

* Based on Concur's expense report data from December 19, 2011

About Concur

Concur is a leading provider of integrated travel and expense management solutions. Concur's easy-to-use Web-based and mobile solutions help companies and their employees control costs and save time. Concur Connect is the platform that enables the entire travel and expense ecosystem of customers, suppliers, and developers to access and extend Concur's T&E cloud. Concur's systems adapt to individual employee preferences and scale to meet the needs of companies from small to large. Learn more at www.concur.com or the Concur Blog.

SOURCE Concur

More Stories By PR Newswire

Copyright © 2007 PR Newswire. All rights reserved. Republication or redistribution of PRNewswire content is expressly prohibited without the prior written consent of PRNewswire. PRNewswire shall not be liable for any errors or delays in the content, or for any actions taken in reliance thereon.

@ThingsExpo Stories
IoT offers a value of almost $4 trillion to the manufacturing industry through platforms that can improve margins, optimize operations & drive high performance work teams. By using IoT technologies as a foundation, manufacturing customers are integrating worker safety with manufacturing systems, driving deep collaboration and utilizing analytics to exponentially increased per-unit margins. However, as Benoit Lheureux, the VP for Research at Gartner points out, “IoT project implementers often un...
SYS-CON Events announced today that Technologic Systems Inc., an embedded systems solutions company, will exhibit at SYS-CON's @ThingsExpo, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Technologic Systems is an embedded systems company with headquarters in Fountain Hills, Arizona. They have been in business for 32 years, helping more than 8,000 OEM customers and building over a hundred COTS products that have never been discontinued. Technologic Systems’ pr...
SYS-CON Events announced today that IoT Now has been named “Media Sponsor” of SYS-CON's 20th International Cloud Expo, which will take place on June 6–8, 2017, at the Javits Center in New York City, NY. IoT Now explores the evolving opportunities and challenges facing CSPs, and it passes on some lessons learned from those who have taken the first steps in next-gen IoT services.
SYS-CON Events announced today that WineSOFT will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Based in Seoul and Irvine, WineSOFT is an innovative software house focusing on internet infrastructure solutions. The venture started as a bootstrap start-up in 2010 by focusing on making the internet faster and more powerful. WineSOFT’s knowledge is based on the expertise of TCP/IP, VPN, SSL, peer-to-peer, mob...
SYS-CON Events announced today that delaPlex will exhibit at SYS-CON's @CloudExpo, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. delaPlex pioneered Software Development as a Service (SDaaS), which provides scalable resources to build, test, and deploy software. It’s a fast and more reliable way to develop a new product or expand your in-house team.
The security needs of IoT environments require a strong, proven approach to maintain security, trust and privacy in their ecosystem. Assurance and protection of device identity, secure data encryption and authentication are the key security challenges organizations are trying to address when integrating IoT devices. This holds true for IoT applications in a wide range of industries, for example, healthcare, consumer devices, and manufacturing. In his session at @ThingsExpo, Lancen LaChance, vic...
With billions of sensors deployed worldwide, the amount of machine-generated data will soon exceed what our networks can handle. But consumers and businesses will expect seamless experiences and real-time responsiveness. What does this mean for IoT devices and the infrastructure that supports them? More of the data will need to be handled at - or closer to - the devices themselves.
You think you know what’s in your data. But do you? Most organizations are now aware of the business intelligence represented by their data. Data science stands to take this to a level you never thought of – literally. The techniques of data science, when used with the capabilities of Big Data technologies, can make connections you had not yet imagined, helping you discover new insights and ask new questions of your data. In his session at @ThingsExpo, Sarbjit Sarkaria, data science team lead ...
The Internet of Things can drive efficiency for airlines and airports. In their session at @ThingsExpo, Shyam Varan Nath, Principal Architect with GE, and Sudip Majumder, senior director of development at Oracle, discussed the technical details of the connected airline baggage and related social media solutions. These IoT applications will enhance travelers' journey experience and drive efficiency for the airlines and the airports.
SYS-CON Events announced today that Dataloop.IO, an innovator in cloud IT-monitoring whose products help organizations save time and money, has been named “Bronze Sponsor” of SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Dataloop.IO is an emerging software company on the cutting edge of major IT-infrastructure trends including cloud computing and microservices. The company, founded in the UK but now based in San Fran...
In his session at @ThingsExpo, Sudarshan Krishnamurthi, a Senior Manager, Business Strategy, at Cisco Systems, will discuss how IT and operational technology (OT) work together, as opposed to being in separate siloes as once was traditional. Attendees will learn how to fully leverage the power of IoT in their organization by bringing the two sides together and bridging the communication gap. He will also look at what good leadership must entail in order to accomplish this, and how IT managers ca...
SYS-CON Events announced today that CA Technologies has been named “Platinum Sponsor” of SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY, and the 21st International Cloud Expo®, which will take place October 31-November 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. CA Technologies helps customers succeed in a future where every business – from apparel to energy – is being rewritten by software. From ...
SYS-CON Events announced today that Cloud Academy will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Cloud Academy is the industry’s most innovative, vendor-neutral cloud technology training platform. Cloud Academy provides continuous learning solutions for individuals and enterprise teams for Amazon Web Services, Microsoft Azure, Google Cloud Platform, and the most popular cloud computing technologies. Ge...
The best way to leverage your Cloud Expo presence as a sponsor and exhibitor is to plan your news announcements around our events. The press covering Cloud Expo and @ThingsExpo will have access to these releases and will amplify your news announcements. More than two dozen Cloud companies either set deals at our shows or have announced their mergers and acquisitions at Cloud Expo. Product announcements during our show provide your company with the most reach through our targeted audiences.
20th Cloud Expo, taking place June 6-8, 2017, at the Javits Center in New York City, NY, will feature technical sessions from a rock star conference faculty and the leading industry players in the world. Cloud computing is now being embraced by a majority of enterprises of all sizes. Yesterday's debate about public vs. private has transformed into the reality of hybrid cloud: a recent survey shows that 74% of enterprises have a hybrid cloud strategy.
SYS-CON Events announced today that Outlyer, a monitoring service for DevOps and operations teams, has been named “Bronze Sponsor” of SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Outlyer is a monitoring service for DevOps and Operations teams running Cloud, SaaS, Microservices and IoT deployments. Designed for today's dynamic environments that need beyond cloud-scale monitoring, we make monitoring effortless so you...
Have you ever noticed how some IT people seem to lead successful, rewarding, and satisfying lives and careers, while others struggle? IT author and speaker Don Crawley uncovered the five principles that successful IT people use to build satisfying lives and careers and he shares them in this fast-paced, thought-provoking webinar. You'll learn the importance of striking a balance with technical skills and people skills, challenge your pre-existing ideas about IT customer service, and gain new in...
With major technology companies and startups seriously embracing Cloud strategies, now is the perfect time to attend @CloudExpo | @ThingsExpo, June 6-8, 2017, at the Javits Center in New York City, NY and October 31 - November 2, 2017, Santa Clara Convention Center, CA. Learn what is going on, contribute to the discussions, and ensure that your enterprise is on the right path to Digital Transformation.
SYS-CON Events announced today that CrowdReviews.com has been named “Media Sponsor” of SYS-CON's 20th International Cloud Expo, which will take place on June 6–8, 2017, at the Javits Center in New York City, NY. CrowdReviews.com is a transparent online platform for determining which products and services are the best based on the opinion of the crowd. The crowd consists of Internet users that have experienced products and services first-hand and have an interest in letting other potential buyers...
With 10 simultaneous tracks, keynotes, general sessions and targeted breakout classes, Cloud Expo and @ThingsExpo are two of the most important technology events of the year. Since its launch over eight years ago, Cloud Expo and @ThingsExpo have presented a rock star faculty as well as showcased hundreds of sponsors and exhibitors! In this blog post, I provide 7 tips on how, as part of our world-class faculty, you can deliver one of the most popular sessions at our events. But before reading the...